Covid-19 Staff Information

Latest Update: 28th March 2020 – Can all staff please check their personal/and or work emails for the latest information regarding our Emergency Staffing Plan

Update: 24th March 2020

Dear Staff of The Prospects Trust

We are facing a period of unprecedented change and are firefighting a rapidly changing situation. As a Trust we are ensuring that our first priority is to adhere to .Gov guidance and keep everyone safe.

We ask that all staff follow the latest NHS advice: https://www.nhs.uk/conditions/coronavirus-covid-19/ and STAY AT HOME if they, or household member, are experiencing coronavirus symptoms

Stay at home if you have either:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual).

As of today, and as a direct response to the .Gov advice of 23rd March, we have implemented a Staff Rota “Team A and Team B” across both sites, Unwrapped and Snakehall Farm.  Your line manager will have informed you which Team you have been allocated. This is a temporary measure to:

  • To operate a key supply chain service
  • To segregate workforce in case of Covid-19 outbreak in staff teams                                          
  • To reduce staff overlap to prevent infection                                             
  • And to continue to maintain a growing season that will be pivotal once this current crisis has been overcome.

The longer-term sustainability of The Prospects Trust:

All of you will be aware that we are a registered charity that has very limited resources and the impact of closing to Co-workers is yet to be realised. We are working with our local authorities, our charity board and our other funders to safeguard The Trust once the country has managed to contain the Covid-19 epidemic.

We are awaiting news from Cambridgeshire County Council on their request to deploy our care teams into other operational settings.  We have listened to staff concerns, and sent our management questions to them for a formal response.  We are asking all staff to consider what role they can play in this new care brokerage package that will support our most vulnerable Co-workers now they are socially distancing in their homes.

We are awaiting the news from .Gov and HMRC on the Furlough Support Package they announced on Friday evening.  Based on our current free cash reserves and our limited income, we are anticipating that we will be accessing the Furlough Leave package for many of our staff team by the end of the month. As soon as we have final responses and additional information we will be making a collective Management statement and brief you all fully.

If you are within the High Risk Category we request that you also follow the Remain at Home guidance for your own safety and that of others. Please inform the Farm Office by leaving a message on the answer phone if we are unable to take your call to notify us of any absence and the reason for absence. If you have any questions in the meantime a 1:1 can be arranged with Maz Baker or your line manager to help you understand the implications of our actions. Finally, as a whole Management Team we wish to thank you all for continuing to go the extra acre.

Hygiene Protocol:

We insist that as front-line staff you adhere to our guidance over personal hygiene and supporting our Co-workers with their own hygiene while at The Prospects Trust. Please make sure you are familiar with the Government’s latest guidance which can be found here: https://www.nhs.uk/conditions/coronavirus-covid-19/

Containment & Site Closures:

If we find ourselves in the situation where we must take containment action and have the need to close the farm and/or shop this will be in line with the latest Government guidance. We will keep you informed via email and/or telephone and BreatheHR.

If you need to self-isolate because you (or a member of your household) please review the latest guidance: https://www.gov.uk/government/topical-events/coronavirus-covid-19-uk-government-response and https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-advice/ Please telephone the Farm Office to inform us of your situation and use the form on BreatheHR.

If you contract Covid-19 you should follow the guidance on the NHS site: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-people-with-confirmed-or-possible-coronavirus-covid-19-infection#self-isolationPlease telephone the Farm Office to inform us of your situation and use the form on BreatheHR.

If you need to Socially Distance because you are in one of the defined categories of vulnerable people please contact your line manager for immediate assistance. The latest Government information can be found here: https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people/guidance-on-social-distancing-for-everyone-in-the-uk-and-protecting-older-people-and-vulnerable-adults

In terms of support we aim to help all of our people understand what is happening, what this means to their role and we are going to need flexibility. If you are feeling anxious or need external support we have added a number of support links below:

Medical Advice: NHS England https://www.nhs.uk/conditions/coronavirus-covid-19/

HR Advice: https://www.acas.org.uk/coronavirus

An listening service: https://www.samaritans.org/how-we-can-help/contact-samaritan/